Planning – The Whitebark

Where the adventure begins

At The Whitebark we strive to bring your dream to life. Our Columbia Valley wedding and event service is based in Invermere BC, however we service the Kootenays including Revelstoke, Golden, Radium, Cranbrook, Fernie and everywhere in between.

Our goal at The Whitebark is to make your wedding day as stress free and seamless as possible and to provide support and advice when you need it. We start with a personal consultation where we get to know you, your story and your style. No matter what plan you go with, we provide you with the planning tools to set you up for success and take the stress away.

See our packages below and dont hesitate to ask if there something you wish for that isnt listed. Enquire about custom decor options and rentals.

DAY OF WEDDING

COORDINATOR

Unlimited emails and an in person or zoom meetings
Support 2 weeks prior to wedding day and on site coordination services on your wedding day for 10 consecutive hours (further hours available at additional cost)
Management of small decor details (place cards, pew markers, guest favours..etc) . We can also help with setup and tear down at an additional cost.
Point of contact for the day which include communication with all vendors
Organizing processional line-up
Assisting with the transition from ceremony to reception including any decor (i.e. Flowers and pillars) if needed.
Detailed itinerary for wedding day provided to wedding party & vendors
Instructing ushers & readers of duties
Onsite direction of ceremony, photos & reception
Oversee preparation of the the ceremony, cocktail hour, and reception. Make sure everything goes where it should and that everyone does what they need to. Help ensure that no details are missed, things are timed properly, and ensure that any early problems are solved before things start.
Attend rehearsal & venue visit (if necessary)

NOTE: All décor and floral is not included. Please enquire about possible floral and custom decor options.

This package starts at $1500 + tax.

Contact us for a personalized quote and if there is anything you want to add or takeaway please let us know as we are ultimately here to support you on your day in whatever capacity you require.

PARTIAL PLANNING

SERVICE

Unlimited emails and an in person or zoom meetings
Support from initial consultation to wedding day and on site coordination services on your wedding day for 10 consecutive hours (further hours available at additional cost)
You decide when and how you want to use professional planning hours (can include venue walkthrough and design options, communication with or sourcing vendors etc. We here to bounce ideas off and help in whatever way we can)
Checklist and to-do items to help you plan and stay on track
Creating a vendor checklist and payment calendar so nothing is missed
Management of small decor details (place cards, pew markers, guest favours..etc) . We can also help with setup and tear down at an additional cost.
Point of contact for the day which include communication with all vendors
Organizing processional line-up
Assisting with the transition from ceremony to reception including any decor (i.e. Flowers and pillars) if needed.
Detailed itinerary for wedding day provided to wedding party & vendors
Instructing ushers & readers of duties
Onsite direction of ceremony, photos & reception
Oversee preparation of the the ceremony, cocktail hour, and reception. Make sure everything goes where it should and that everyone does what they need to. Help ensure that no details are missed, things are timed properly, and ensure that any early problems are solved before things start.
Attend rehearsal & venue visit (if necessary)
Supervision of proper venue clean-up and tear down to avoid fines

If you do not see something listed that you would like support with, please inquire and we will do our best to accommodate!!

NOTE: All décor and floral is not included. Please enquire about possible floral and custom decor options.

This package starts at $2175 + tax.

DESIGN & SETUP

SERVICE

Design Consultations
Planning Meetings
Customized Ceremony Decor
Set up of ceremony, cocktail hour & reception
Set up of cake table, guestbook, signage, card table etc…
Decorating head table
Centrepiece design (florals not included)
Chair cover design
Assist in tear down and garbage removal

NOTE: All décor and floral is not included. Please enquire about possible floral and rental options.

This package price is dependent on location of venue, size of wedding, if lighting will be required to be put up or not, and venue tear down options*. Please enquire for a personalized quote.